1Before the visit
Choose the shape of the note.
Pick the format and set how you want this one written. Your defaults carry over, so most days you change nothing at all.
- Clinical notes
- Letters
- Summaries
- Your own template
Modern practice.Clinical documentation.
The clinical documentation platform for South African private practice. It writes the note while you consult. You read it, check it, sign it.
You consult. It documents.
Built for South African doctors POPIA-compliant HPCSA-aware
01The note
Done when you are.
The draft is waiting when the consultation ends, in the format you work in, with codes suggested for you to approve.
It is a draft until you sign it, and every line can be traced back to what was actually said in the room.
See a note, end to end T.M. · Follow up Recording
Subjective
Headaches returned over the past two weeks, late afternoon, behind the eyes. Ran out of antihypertensives for about a week before the new script.
Objective
BP 148/92 mmHg · HR 78 bpm. No focal neurological findings.
Assessment
Hypertension, poorly controlled following a treatment gap. Headaches likely related.
Plan
Restart current regimen. Home readings twice daily for two weeks. Review in a fortnight.
Suggested codes
I10 R51 You approve every one
Draft. It becomes a record when you sign it.
One consultation, start to finish
You decide how the note is written. It does the writing.
Set it up once, consult as you always have, and read a draft that already looks like your work. Follow the same visit through all three stages.
2During the visit
Consult exactly as you do now.
Tap record once and set the phone down. Nothing to dictate, no phrases to remember, and the patient's own words are kept where they matter.
- Ambient recording
- Consent captured first
- Their words, kept
3After the visit
Read it, correct it, sign it.
The draft is waiting in your format with codes suggested. Your corrections teach the next note, and a correction always outranks a preference.
- Suggested codes
- Learns your wording
- You sign
New consultation Not started
Format
SOAP
Subjective, objective, assessment, plan
DAP
Data, assessment, plan
BIRP
Behaviour, intervention, response, plan
APSO
Assessment first, for readers who skim
ASPO
Assessment, subjective, plan, objective
POMR
Problem oriented, numbered by problem
Progress note
Interval change since the last visit
Narrative
Continuous prose, no headings
Your template
Your headings, your order
How this one is written
Suggest ICD-10 codesOn
Include differentialsOff
Plan as a numbered listNumbered
DetailStandard
Eight settings in all. Set them once, or change one for a single note.
Consultation · T.M. Recording
What was said
DrWhat has been going on since we last saw each other?
PtThe headaches are back. Mostly late afternoon, behind the eyes.
DrAny change to the blood pressure tablets?
PtI ran out for about a week before the new script.
Highlighted wording is kept as the patient said it, not paraphrased.
Consent is captured before recording starts.
T.M.
BP 148/92 mmHgHR 78 bpm Temp 36.6 °CWeight 81 kg
Subjective
- Recurrent headaches over three weeks, mostly late afternoon, behind the eyes.
- Ran out of antihypertensive cover for about a week before the repeat script.
- No visual disturbance, nausea or neck stiffness.
Objective
- Blood pressure elevated on today's reading, repeated after a rest period.
- No focal neurological deficit. Fundi not visualised.
Assessment
- Headache, likely related to interrupted blood pressure control.
Plan
- Resume regular dosing, same agent and dose.
- Home readings twice daily for two weeks.
- Review in two weeks, sooner if symptoms worsen.
Billing
R51I10Referral letter
Dear Colleague
Thank you for seeing T.M., whom I reviewed today with a three week history of late afternoon headaches on a background of hypertension.
Her blood pressure was elevated today, following an interruption in her supply of about a week. There was no focal neurological deficit. I have restarted her usual agent at the same dose and asked for home readings twice daily.
I would be grateful for your opinion on whether the headaches warrant imaging if they persist once her pressure is controlled.
Kind regards
Billing
R51I10Reason for admission
- Persistent headache with uncontrolled hypertension.
Course
- Pressure settled over 48 hours once regular dosing resumed.
- Headache resolved without further analgesia.
Medication on discharge
- Usual antihypertensive, unchanged dose.
Follow up
- Review with own doctor in two weeks, with home readings.
Billing
I10What we talked about
Your headaches are most likely happening because your blood pressure has been higher than usual, after the gap in your tablets.
What to do
- Take your tablet at the same time every day, even on days you feel well.
- Check your blood pressure morning and evening, and write it down.
- Come back in two weeks with those readings.
Come back sooner if
- The headache becomes severe or sudden.
- You have trouble with your vision, or weakness anywhere.
Patient
- T.M.
Examination
- Examined in person on the date of this certificate.
Basis of this certificate
- Based on my own examination of the patient, not on reported history alone.
Condition
- Withheld at the patient's request.
Fitness for work
- Unfit for duty for the period below.
Period of absence
- Two days, inclusive. Fit to return thereafter.
No diagnosis and no codes. A certificate goes to an employer, so
the condition is named only where the patient has said it may be.
BP 148/92 mmHgHR 78 bpm Weight 81 kg
Since last visit
- Three weeks of late afternoon headaches, behind the eyes.
- Gap of about a week in antihypertensive cover.
Examination
- Pressure elevated, repeated after a rest period.
- No focal neurological deficit.
Impression
- Headache secondary to interrupted blood pressure control.
Actions
- Resume dosing, home readings twice daily.
- Review in two weeks.
Billing
R51I10
Ready for your signature
Your headings, your order, your wording.
02Core features
It works the way you already document.
Your format, your phrasing, your speciality. ScribeZA follows how you document rather than putting you through a house style.
01
It sits in the background.
Tap once and set the phone down. ScribeZA listens through the consultation and produces a complete clinical note in the format you work in, so keeping good records stops competing with being a good doctor. Nothing to dictate, no phrases to remember, no stopping to type.
Consultation 00:00
Listening. Nothing to do until you are finished.
Consent is captured before recording starts.
02
Prove every line.
Tap any sentence in the draft and the words behind it appear, exactly as they were said. Not a summary of them, and not a paraphrase. Anything the model could not quote verbatim is dropped rather than shown, because a quote nobody can stand behind looks like proof while providing none.
Assessment
Hypertension, poorly controlled following a treatment gap.
From the consultation
PtI ran out for about a week before the new script.
DrYour reading today is one forty eight over ninety two.
Verbatim only. Nothing paraphrased is offered as a source.
03
Notes in your format.
Clinical note, referral letter, discharge summary, sick note, or a template you write yourself with your own headings in your own order. Set a default and forget it, or change one for a single consultation.
Clinical note Referral letter Discharge summary Sick note Your template
One recording, whichever of these you need.
04
Written the way you write.
Every edit is read as an instruction. Shorten a plan, reorder a section, cut a phrase you never use, and the next note already reflects it. Every rule it learns is visible, and you can delete any of them.
Learned from your edits
Plans are written as numbered steps.
Examination findings come before impression.
Metric units, without exception.
Learned per template, so a letter and a note can differ.
Ambient recording
Phone on the desk, consult as you normally would. No dictation, no commands, no stopping to type.
Suggested ICD-10 codes
Codes are suggested from the content of the consultation. You approve, change or remove every one.
Shaped to your speciality
A psychiatric consultation and an orthopaedic follow-up are not the same document, so the templates are not either.
Built for South African doctors
South African accents, local clinical vocabulary, ICD-10 as it is actually used here. If a consultation is in a language we cannot transcribe, ScribeZA says so rather than guessing.
Review and sign
The draft stays a draft. It becomes a clinical record at the moment you sign it, and not before.
Consent, captured
Patient consent is prompted and recorded before listening starts. Part of the flow, not a policy page.
03Clinical responsibility
You sign every note.
ScribeZA produces drafts. A draft is clearly marked as AI-assisted and carries no clinical or legal weight until a registered practitioner reviews and signs it. That sequence is deliberate, and it is not configurable.
You can edit any part of any note before signing. The record that results is yours, written to the standard the HPCSA expects of you, because you are the one who put your name to it.
If a note gets something wrong, you say which kind of wrong it was: invented, missed, misheard, misattributed, or simply incorrect. That correction becomes a standing rule for your future notes. An accuracy rule outranks every formatting preference you have set. Brevity never gets to talk the model out of being right.
We would rather be the tool that makes you check than the tool that asks you to trust.
04Your patients’ privacy
Built to POPIA, not adapted to it.
Consultation audio is among the most sensitive data a practice holds. It is treated that way from the first line of code.
- Patient consent is captured and logged before any recording begins.
- Audio and notes are encrypted in transit and at rest.
- Access is role-based, and every access and edit is recorded in an audit trail.
- Patient data is never used to train models without separate, explicit consent.
- Rights of access and erasure are supported, as POPIA requires.
- Your notes belong to your practice. You can export them, and you can delete them.
05Built here, for here
South African medicine, understood as it is spoken.
ScribeZA is built for South African doctors. It is being tuned on South African speech, on the clinical vocabulary actually used in local rooms, and on ICD-10 as it is used in South African private practice.
And where it cannot do something, it says so. If a consultation is in a language we do not transcribe, ScribeZA writes nothing and tells you why — we would rather hand you no note than a note we invented.
It is being shaped with South African doctors, in South African practices, from the beginning rather than adapted for this market after the fact.
And every line of a note can be traced back, word for word, to what the patient actually said. That is the part we decided to build first, and it is the reason to choose this one.
06Where we are right now
Honest about the stage.
ScribeZA is pre-launch. It is being built now, in South Africa, with doctors involved in shaping it rather than being sold to at the end. If that is the kind of thing you would rather be early to than late to, this is the way in.
Stage
In build
Early access
Open, free for the first wave
07Questions doctors ask
Do I have to change how I consult?
No. You select the patient, tap record once, and consult exactly as you always have. There is nothing to dictate, no phrases to remember, and no need to speak differently for the benefit of the software.
Is a note written by AI legally acceptable?
What ScribeZA produces is a draft, clearly marked as AI-assisted. It carries no clinical or legal standing until you review and sign it. Once you sign, it is your record, held to the same standard as any note you have ever written. That is why review and sign-off cannot be skipped or automated away.
What happens to the recording of my patient?
Consent is captured before recording starts. Audio is encrypted in transit and at rest, access is role-based and audited, and patient data is never used to train models without separate explicit consent. Rights of access and erasure are supported, as POPIA requires.
What if the note gets something wrong?
You edit it, and nothing reaches the record without passing through you first. But you can also tell ScribeZA what kind of wrong it was: something invented, something missed, something misheard or misattributed. That turns into a standing accuracy rule for your future notes, and an accuracy rule overrides every style preference you have set. It does not guarantee the same mistake never recurs; nothing does. It makes each one visible, countable and answerable.
Can I keep my own note structure?
Yes, and this is the part we care most about. Alongside SOAP, referral letters and discharge summaries, you can define a template using your own headings in your own order. If you have documented a particular way for twenty years, ScribeZA fits that rather than asking you to abandon it.
How do I get access?
Fill in the short form at the bottom of this page. We will come back to you directly, whether or not you turn out to be a fit for the first wave.
What will it cost?
Pricing will be published before launch. Early access is free for the first wave of doctors, and if you join that group you will know the price well before you are ever asked to pay anything.
10Early access · open now
Be first to use ScribeZA when it lands.
Free for the first wave of doctors, with a direct line to the person building it and real influence over what a South African medical scribe turns out to be.
Thank you.
Your details are with us. Puso will be in touch directly, usually within two working days. If it is urgent, write to puso@scribeza.co.za.